I’m supposed to be planning a camping 3day 2night camping trip for about 10-15 people. We want to keep it cheap and this is my first time planning my husband’s squadron camp-out and it’s still two weeks away and I just can’t keep things organized and I’m having a hard time getting people to cooperate. Any suggestions?
My wife and I used to do this…a LOT!
We cooked breakfast every morning. Lunches were on your own. Dinners were we cooked the meat and the other campers provided the side dishes.
Everyone paid toward the meals we provided. That didn’t cover the actual cost, but it came pretty close because I used a lot of things from home that I already had. Salt and pepper shakers, cooking oil, margarine, etc.
Pancakes are cheap. Scrambled eggs with bits of ham and cheese is easy. Potatoes are cheap. I had an electric table top griddle that I used for breakfast. We camped where they had hook-ups.
Everyone is responsible to provide their own sleeping equipment and ice chests, etc.
You either want to get what is called a “group site”, or several camping “spaces” together. Ask the park ranger how many vehicles are allowed per space. The more people you can get in a space, the cheaper the space.
Find out if there is someone in the squadron that has access to free firewood.
Distribute lists of what each person is responsible for. They need to bring 2 lunches for themselves and provide a side dish for 2 dinners for the group. Their , will provide 3 breakfasts and 2 dinners. They need to bring their own plates. utensils, and drinks.
Have set meal times for breakfast and dinner. Since they are on their own for lunch, you will have all day to enjoy yourself.
You can plan some games, or get someone else who would like to do that. Water-filled balloon toss. Hairy man contest. Whatever you think would work with the group you have.
Sitting around the fire in the evening is a great time to share “The Most Embarrassing Moment” story, or who can tell the biggest lie.
You can do any variations on this you want. Depending on budget, where the money comes from, what if anything you are able to get donated. You may find a store that is willing to donate if “Squadron” indicates your husband and other campers are in the military.
You can find junk in your garage, such as an old fuel pump or something and write “Hairy Man Trophy” on it with a magic marker. Much more fun than the real thing.
You are limited by your imagination much more than you are by lack of helpful participants. You will be finding people willing to help out when you actually get there.